Embracing freelancing as a profession comes with myriad responsibilities, ranging from client communication to invoicing and everything else in between. Each task requires different software, and using multiple platforms can devour a freelancer’s day. This is where all-in-one software tools come in.
By merging multiple software functions into a single tool, these platforms help freelancers streamline workflows, maintain organisation, boost productivity, and allocate more time to high-quality project completion.
Freelancers often struggle to find the right features for their needs; whether it be invoicing, time tracking, project management, or client communication. That’s exactly what we will be covering today: the best all-in-one tools for freelancers in 2025.
1. Bonsai
Best for: Freelancers looking for a full suite to manage contracts, time, tasks, and finances.
Key Features:
- Time tracking with billable hours
- Proposals, contracts, and e-signatures
- Invoicing and automatic payment reminders
- Project and task management
- Tax and expense tracking
Why It Stands Out:
Considered a virtual assistant for freelance businesses, Bonsai’s intuitive interface helps solo professionals manage tasks and is built specifically around their needs. It offers a full package of functionality, from billing to task automation.
2. HoneyBook
Best for: Creative freelancers and service providers.
Key offerings:
- Client CRM (Customer Relationship Management)
- Proposals and contracts are custom-made.
- Issuance of invoices and automated payment schedule payments.
- To-do lists and project timelines.
- Communication hub alongside synchronized booking.
Why it is unique:
With the help of HoneyBook, photographers and designers can manage the entire client journey from the first contact to , booking, payments and everything in between with ease. Coaches and consultants will also find it visually sleek.
3. Toggl Track + Toggl Plan
Best for: Time and project tracking freelancers (particularly those who prioritize a streamlined system).
Key Features:
- Reporting on billable hours alongside time tracking.
- Project planning on a visual interface with drag-and-drop timelines.
- Budgeting for clients and projects.
- (Optional) Team collaboration.
- Integrations with Asana, Trello, and Slack are seamless.
Why It Stands Out:
With a simple invoicing tool – be it Wave or PayPal, Toggl Track paired with Plan creates a powerful productivity system.
4. Plutio
Best for: Client portals and customizations tailored towards freelancers.
Key Features:
- Track time and maintain timesheets
- Invoice and manage recurring payments
- Oversee tasks and projects
- Prepare proposals and contracts
- Set up client portals
- Custom client portals
What makes it different:
Plutio is very customizable and ideal for freelancers with multiple clients or those who lead a small team. The white-label client portal offers a professional look and is great for those seeking an edge.
5. Fiverr Workspace (Formerly AND.CO)
Best suited for: New freelancers or those looking to spend less.
Key Features:
- Basic time tracking and invoicing
- Income and expenses
- Proposals and contracts
- Task management
- Integration with Stripe, PayPal, and others
Why it stands out:
Fiverr Workspace is a lightweight, user-friendly option and is free for the most part. It is perfect for freelancers who want a fast setup and do not want to deal with navigating complicated systems.
6. Zoho One (with Zoho Books & Projects)
Best for: Freelancers with advanced technical skills, want to customize deeply and require scalable options.
Key Features:
- Complete business suite (CRM, email, bookkeeping, project management etc.)
- Includes invoicing, expenses, timesheets
- Automated tasks and tailored processes
- Business intelligence powered analytics and reports
Why it stands out:
More than just a freelancer tool, it’s an ecosystem. Designed to expand the functionalities as you grow into an agency or small team.
